Proposal for Liability Insurance

REQUEST FOR PROPOSALS
Piatt County is accepting proposals for Liability Insurance coverage. The proposals must cover all departments of the County including County Clerk and Recorder, Elections, Sheriff’s Department, Assessor, Circuit Clerk, Highway Department, Treasurer, Zoning and Animal Control. Bids should also include costs for ancillary departments Mental Health, Nursing home and Transportation.

Special Instructions:
A copy of each proposal should be directed to the Piatt County Clerk Jennifer Harper. To return your proposal, please follow these instructions:

Clearly label your submission as follows:
    Proposal for Liability Insurance

Send to:
    Piatt County Clerk , Attn: Jennifer Harper
    101 W. Washington, Room 110
    Monticello, IL 61856

If you have questions regarding the above procedure or contents of proposal, please contact:
Jennifer Harper
Piatt County Clerk and Recorder
101 W Washington St # 110
Monticello, IL 61856
(217)762-9487
Email: countyclerk@piatt.gov

Proposal for Liability Insurance

PURPOSE: Piatt County is seeking bids for a Liability Insurance coverage. Vendors must submit proposals for County Insurance coverage for costs associated with lawsuits or claims, such as medical expenses, property repair, and legal fees.

CHANGES IN REQUEST FOR PROPOSAL: The County reserves the right to amend, modify or cancel this RFP at any time. If it becomes necessary to revise any part of the RFP, or otherwise provide additional information, an addendum will be issued by the county and furnished to all firms that have received copies of the original RFP.

PROPRIETARY INFORMATION: Any restrictions on the use of data contained within a proposal and all confidential information must be clearly stated at the top and bottom of each page of the proposal. Proprietary information submitted in a proposal will be handled in accordance with applicable Illinois statutes. Proposals will be kept confidential until competitive or bargaining reasons no longer require non-disclosure.

STATUTORY COMPLIANCE: This procurement is governed by the requirements of 55 ILCS 5/5-1022, which mandates competitive bidding for county contracts exceeding $30,000, unless specifically exempted by statute.

In accordance with the statute:

• The County will solicit competitive sealed bids as the total project cost is expected to exceed the $30,000 threshold.
• A public notice of this Request for Proposals (RFP) will be published at least 10 days prior to the bid opening in a newspaper of general circulation within Piatt County.
• The contract shall be awarded to the lowest responsible bidder meeting all terms, conditions, and specifications of the RFP.
• In determining the lowest responsible bidder, the County will consider the following factors as permitted by law:
  • Quality and reliability of the product or service.
  • Conformity to specifications.
  • Suitability for the County's purposes
  • Vendor’s experience and past performance
  • Maintenance and service availability
  • Compatibility with existing systems;
• The bidder’s participation in apprenticeship programs approved by the Illinois Department of Labor, as applicable.

ACCEPTANCE / REJECTION: The County reserves the right to accept or reject any or all proposals deemed to be in the best interest of the County and to waive all minor irregularities in the proposal process. The County also reserves the right to enter into discussions and/or negotiations with one or more qualified bidders at the same time. Firms whose proposals are not accepted will be notified as soon as the awarded contract has been approved.

TAXES: The County is exempt from all federal, state, and local taxes.

BIDS DUE: Sealed proposals are due and must be received via mail or hand deliver to the County Clerk no later than 4:30 PM, July 29, 2025. Late proposals will not be accepted.

BIDS OPENING: Proposals will be reviewed and evaluated by the County beginning July 30, 2025. Vendors may be contacted for clarification or to provide additional information.